Holodeck Happy Hour 7.6.18 Sa-Ten 2

Written By: Sarah & Gabrielle

Event Location : Sa-Ten 2

Event Name: Holodeck Happy Hour
Event Date :July 6, 2018

Covers at Event/Turnout : Throughout about 30 appx

Items served: Sampled Backpack wines and food tasting of new menu
Things to know for next time: I think talking to the DJ ahead of time again about volume, the sound echoes in the shop and creating a tinny effect which makes it hard to talk.

Flow of Service:

Tonight was a great Friday night! We had the Holodeck Happy Hour, with Charlie and I as well as Chelsea and Sarah working the event. We had an almost full house until around 6 when things started to clear out and then fill up again. Chelsea handed out samples of food and helped us behind the bar and Sarah mediated the event while jumping back to help BOH at one point. We sold lots of drinks today and small bites, which was great! Sam came when we realized that BOH only had Leo scheduled. Backpack did wine samples which I think people really liked and are happy that we will be carrying it from now on. It slowed down and cleared out after the even ended 

The only thing I have to add to Gabrielle's comment was that we had more people coming specifically for the event which was nice and created a different feel in the shop. At one point I was a bit concerned at the volume and the impact it was having on customers staying for the event. I overheard a group of customers talking about the other shop they were going to go do work at. 

weather: warm and a bit overcast
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Flow and Jo 6/23/18

Written By: Alexandria

Event Location : Canopy

Event Name: Flow and Jo
Event Date : 6/23/18

Covers at Event/Turnout : 15 attendees

Items served: free yoga and coffee (8 oz)
Things to know for next time: more promotion (day before or day of would be good)

Flow of Service: steady business- fair amount of people came in for breakfast when yoga started
all yogis are hanging out outside drinking their coffee

weather: hot and sunny
but breezy

Slow Pour Sunday (6/3/18)

Written By: Alexandria

Event Location : Sa-Ten Canopy

Event Name: Slow Pour Sunday
Event Date : 6/3/18

Covers at Event/Turnout : food sales were at $1354.28
turnout was good but not as much as expected

Items served: Iced Pour Overs @ $4.00
Small Bentos @ $7

Things to know for next time:
advertise food specials ahead of time
more social media acknowledgement
earlier event time

Flow of Service: business was slow in the morning. We had a steady rush throughout the event but it was not as busy as the last one was. The hot weather played into this, and we have decided to move Slow Pours from 12-4 to 10-2 to be a little cooler.

weather: very hot! Luckily, musicians were in the shade but I can understand why most people were sitting inside. We have discussed the possibility of getting fans and some big umbrellas- both of which would further encourage customers to hang out on the patio!

Chelsea is supposed to come up with an event template so we will have consistent posting and focus on the events so that should help with social media acknowledgment. We are still waiting for that to be created.

Holodeck Happy Hour 6.1.18 Sa-Ten 2

Written By: Sarah Shaney

Event Location : Sa-Ten 2

Event Name: Holodeck Happy Hour
Event Date : 6.1.18

Covers at Event/Turnout : The turnout was slow to build.  From 5-6 we did not have many people. Around 6 people started to flow in and filled up the restaurant. People were really enjoying the music, and a few customers went up to the DJ Amber at the end of the event saying they really enjoyed it and they would be back next month.  There was alot of positive energy generated around the event.
Beer sales were $69, sake was $48, and wine was $35.50 for the day.

Items served: Happy Hour drink and cocktails, 5$ beermosas
Things to know for next time: Be sure to confirm that ABW will be "sampling" beer for customers. It wasn't made that clear to Erick from ABW, so he brought swag and glasses and talked about the product but was not sampling any.

Flow of Service: Steady, Gabrielle ran the bar and Kaya ran the register for the most part.
weather: Hot and Sunny
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Sa-Ten 2 Tea Ceremony with Rhonda 5.26.18

Written By: Sarah Shaney

Event Location : Sa-Ten 2

Event Name: Tea Ceremony
Event Date : 5/26/18, from 11-2pm

Covers at Event/Turnout : 19 tickets were sold, Sa-Ten profit was $38, Tea group made $76

Items served: The group served ceremonial matcha, and sweets
Things to know for next time: The group needs more space to prepare the tea.  When I talked with Rhonda afterwards she was discouraged that the turnout wasn't higher and they squeezed into the tatami room.  We discussed next time using the space outside of the tatami room as the tea preparation space.  They also know someone who is trained in japanese flower arranging and I suggested to maybe do a joint event of tea ceremony with flower arranging. She said that their group is participating in a festival with Kome in August (?) and suggested to have the tea ceremony after that event.  This would give plenty of time to promote it and prepare.
Flow of Service: The sale of tickets didn't really interrupt service, some of the people attending the ceremony ordered drinks or food. 
weather: hot and sunny
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RetailMeNot Buyout at Ni-Kome 5.10.18

Written By: Chelsea

Event Location : Fareground

Event Name: RetailMeNot Rally
Event Date : 5.10.18

Covers at Event/Turnout : 500

Items served:

5 Edamame Tray
6 Karaage Trays
6 Ichi Trays (5 dynamite, 5 gogo rolls)
6 Ni Trays (5 gogo rolls, 5 philly)
6 San Trays (6 Vegetable rolls, 4 avocado and cucumber rolls)
4 Yon Trays (3 california rolls, 3 hamachi avocado, 3 salmon avocado)

Things to know for next time: Kitchen went smoothly, Joey said he had no issues and didn't have any feedback for next time, said it went well. Peter asked for more information/knowledge about the event again this time, as they were given a sheet of paper to go off of. Peter also reported that not all the prep was complete. Rice wasn't done upon arrival, not nearly enough spicy tuna was made. He could see when he got here that there wasn't enough avocado cut, and those prep items needed to be completed so they'd have enough for service. Because he had to do that prep before he could get started, it took some time to get the first round going. He wasn't blaming the lunch crew, but is thinking that maybe they weren't given enough information either to know how much would be needed to prep. Jason also said more communication and heads up of what they would be making ahead of time, ie who would be making what rolls.

Flow of Service: There was literally a line of folks that the Faregrounds staff was holding back from the vendor areas, and as soon as they let them go at 6:30, our stall had a line at both ends. Went through the first round of trays very quickly, there was a small lag after those first trays cause we didn't realize how quickly it would go and they were a little behind since they had to prep. Andrew was here by 5:15 so he was able to get behind the bar and help Peter and Jason cut and plate all the rolls they made. Went through all the Karaage by 7:30-45. The first round of veggie rolls went quickly at the beginning, but then there were more of those still around toward the end. Almost two edamame trays left upon writing this (8:15). At time of writing, there is one veggie and one philly/salmon avocado tray left but they are still getting stragglers.


weather: perfectly good! low 80s.

Meet the Grower 4/28/18

Written By: Alexandria

Event Location : Sa-Ten Canopy

Event Name: Meet the Grower
Event Date : 4/28/18

Covers at Event/Turnout: good business throughout event but not many people came specifically for the event
about 20 people in the shop, students and customers paused their activity to listen to the event

Items served: coffee beans
Things to know for next time: advertise a little more for such a unique opportunity
have specials going to make event more enticing

Flow of Service: steady
weather: beautiful
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