Written By: Alexandria
Event Location : Sa-Ten Canopy
Event Name: Sa-Ten 4th Anniversary Party
Event Date : 9.3.18 (Monday on Labor Day)
Covers at Event/Turnout : so many people!!!
Items served: Imgawayaki, booths, tastings from Sesa, Casa Brasil, Tx Sake, and Friends&Allies
Things to know for next time: Having the tastings during live performances to bring more people out, not just the DJ :)
Flow of Service: busy busy busy
weather: overcast -> sunny -> stormy -> sunny -> drizzling
:
Everything flowed really organically. The morning started off very quiet. Customers started to flow in right before the yoga class started. We had a busy morning of toasts/bagels/yogurt being sold. Yoga had 6 or 7 attendees! The processing class started at 11:30 and the far side of the shop was completely full for it! A great turnout. The DJ and booths started to set up a little after 11:30 and it was a great turnout. Had people hanging out and walking around outside. The DJ was great. Sesa made fresh chai for the tasting and Chloe from Casa Brasil did kalita pour overs for tasting. Tx Sake and beer started a little after 2. Everything moved closer to being covered around 3. The booths packed up around then because it was going to storm. Good Snake came around 1 and painted the birthday card for us. Sho performed inside and did great! What an amazing performance. The crowd loved him. Between Sho and Reiko, Trey and Andrew came in as their characters and did a GREAT performance!! Reiko was a lovely ending to the evening :-) We had a great turnout for the raffle too. $121 in raffle proceeds for Pop Up Birthday! What a great great day! I am filled with such joy.
Monday, September 3, 2018
Sunday, August 26, 2018
Flow&Jo #4
Written By: Elysia Fernandez
Event Location : Sa-Ten
Event Name: Flow & Jo
Event Date : August 26th
Covers at Event/Turnout : a few customers arrived 15 mins before the event, ordered some mochas.. chatted inside for a bit and made their way out to the patio a little after 9. 8 people in total participated in the yoga session. Almost $25.00 in donations were made!
Items served: Free Bean's La Morena blend
Things to know for next time: I would say it went pretty smoothly, nothing odd happened to throw off the flow.
Flow of Service: Lots of customers coming in for beverages and toasts. (not apart of flow & jo participants.)
weather: A little humid, light breeze. Cloudy evening.
:
Event Location : Sa-Ten
Event Name: Flow & Jo
Event Date : August 26th
Covers at Event/Turnout : a few customers arrived 15 mins before the event, ordered some mochas.. chatted inside for a bit and made their way out to the patio a little after 9. 8 people in total participated in the yoga session. Almost $25.00 in donations were made!
Items served: Free Bean's La Morena blend
Things to know for next time: I would say it went pretty smoothly, nothing odd happened to throw off the flow.
Flow of Service: Lots of customers coming in for beverages and toasts. (not apart of flow & jo participants.)
weather: A little humid, light breeze. Cloudy evening.
:
Wednesday, August 15, 2018
Crazy Rich Asian Event 8-4-18
Written By: Kayo
Event Location : Parmer Event Center Balcony
Event Name: Crazy Rich Asian Event
Event Date : 8-4-18
Event Detail:
Hosted by Austin Asian Film Association, sponsored by Alamo Drafthouse.
had 12 asian food venders, we are the only Japanese.
Tickets were sold for $5/piece, most of venders were selling food items for 2 tickets, while our food items were all 1 ticket ($5), but we meant to keep it reasonable while keeping the portion smaller.
Popular items are baos, tapioca drinks.
Purpose of the event:
Promoting the movie, Crazy Rich Asians
Covers at Event/Turnout : estimated 3000-5000 people, i am not sure how many people exactly showed but 240 food items $5/per ticket,
Items served: Curry, Gyu-don, Chicken Karaage, Onigiri
Things to know for next time: Communication( for sure)
operation-wise went well.
We did not want to spend on labor too much this time when things were yet unsure, so Moto, Take and I have played most part of it.
We have prepped about,
200-orders curry (sold about 100)
140-orders gyudon (sold about 70)
200-orders karaage (sold about 70)
100-orders onigiri (sold about 40)
Left over,
Curry was divided between two stores Saten1 and 2.
Gyudon was already defrost and heated so we could not use left over.
Karaage was brought in Saten1 so no waste.
Onigiri was wasted about 60 orders.
Labor,
Take and Moto prepped
1pm-5pm on Fridat
12:30-3:30pm on Saturday
4pm-7pm we needed about 1 hour of setting up.
We have had Mika, Saturday 12:30-2:30 and Aki 12:30-0:30.
Actual cost other than labor:
Flatware, bowls: Half of those were from our personal stock.
Gyudon 3 cases
Flow of Service: One- cashier, two- behind putting food together
weather: sunny, drizzle right before the event start
Sales Made $1200, ( then they took 50%) so the net profit was $600 and check will be sent to Sa-Ten airport third week of Aug.
Feed back:
We did not lose but did not make whole a lot money out of this event, personally i thought we needed to make sure how many venders would be there besides us ( there were some changes made last minutes, so we did not catch up how many venders exactly until last minute), also what they were going to serve.
It was more like experiment for us to see if this would worth, which again did not lose money but because it was executed by spending labors.
Still felt tricky to participate events like this, when we were not sure the turn out would be.
Otherwise, we should do better to focus on marketing, to consider this as marketing opportunity since there were many people did not know about us.
Event Location : Parmer Event Center Balcony
Event Name: Crazy Rich Asian Event
Event Date : 8-4-18
Event Detail:
Hosted by Austin Asian Film Association, sponsored by Alamo Drafthouse.
had 12 asian food venders, we are the only Japanese.
Tickets were sold for $5/piece, most of venders were selling food items for 2 tickets, while our food items were all 1 ticket ($5), but we meant to keep it reasonable while keeping the portion smaller.
Popular items are baos, tapioca drinks.
Purpose of the event:
Promoting the movie, Crazy Rich Asians
Covers at Event/Turnout : estimated 3000-5000 people, i am not sure how many people exactly showed but 240 food items $5/per ticket,
Items served: Curry, Gyu-don, Chicken Karaage, Onigiri
Things to know for next time: Communication( for sure)
operation-wise went well.
We did not want to spend on labor too much this time when things were yet unsure, so Moto, Take and I have played most part of it.
We have prepped about,
200-orders curry (sold about 100)
140-orders gyudon (sold about 70)
200-orders karaage (sold about 70)
100-orders onigiri (sold about 40)
Left over,
Curry was divided between two stores Saten1 and 2.
Gyudon was already defrost and heated so we could not use left over.
Karaage was brought in Saten1 so no waste.
Onigiri was wasted about 60 orders.
Labor,
Take and Moto prepped
1pm-5pm on Fridat
12:30-3:30pm on Saturday
4pm-7pm we needed about 1 hour of setting up.
We have had Mika, Saturday 12:30-2:30 and Aki 12:30-0:30.
Actual cost other than labor:
Flatware, bowls: Half of those were from our personal stock.
Gyudon 3 cases
Flow of Service: One- cashier, two- behind putting food together
weather: sunny, drizzle right before the event start
Sales Made $1200, ( then they took 50%) so the net profit was $600 and check will be sent to Sa-Ten airport third week of Aug.
Feed back:
We did not lose but did not make whole a lot money out of this event, personally i thought we needed to make sure how many venders would be there besides us ( there were some changes made last minutes, so we did not catch up how many venders exactly until last minute), also what they were going to serve.
It was more like experiment for us to see if this would worth, which again did not lose money but because it was executed by spending labors.
Still felt tricky to participate events like this, when we were not sure the turn out would be.
Otherwise, we should do better to focus on marketing, to consider this as marketing opportunity since there were many people did not know about us.
Sunday, August 5, 2018
Slow Pour Sunday 8/5/18
Written By: Alexandria
Event Location : Sa-Ten Canopy
Event Name: Slow Pour Sunday
Event Date : 8/5/18
Covers at Event/Turnout : lots of people came in specifically for the event!
$1214.10
Items served: Iced pour overs
Things to know for next time: let's stay at 10-1/2 - lots more came out to enjoy and there was nice shade
Flow of Service: steady starting around 10:30, picked up more around 11 and we had a small rush around 12:30/12:45 til about 2
weather: beautiful weather, a little shady and a little rainy as soon as the music ended
:
Today was great! The early start seemed to bring more families and groups in. I had the chalkboard outside that also seemed to get people's attention.
We had steady business throughout the day, lots of toasts and a few yogurts served in the morning. Sold a ton of EBS toasts.
We sold 17 pour overs and 4 of each of the specials we have going! People were very excited about the tamarind and hibiscus specials
Event Location : Sa-Ten Canopy
Event Name: Slow Pour Sunday
Event Date : 8/5/18
Covers at Event/Turnout : lots of people came in specifically for the event!
$1214.10
Items served: Iced pour overs
Things to know for next time: let's stay at 10-1/2 - lots more came out to enjoy and there was nice shade
Flow of Service: steady starting around 10:30, picked up more around 11 and we had a small rush around 12:30/12:45 til about 2
weather: beautiful weather, a little shady and a little rainy as soon as the music ended
:
Today was great! The early start seemed to bring more families and groups in. I had the chalkboard outside that also seemed to get people's attention.
We had steady business throughout the day, lots of toasts and a few yogurts served in the morning. Sold a ton of EBS toasts.
We sold 17 pour overs and 4 of each of the specials we have going! People were very excited about the tamarind and hibiscus specials
Friday, August 3, 2018
8/3/18, Holodeck Happy Hour #3, Sa-Ten 2
Written By: Sarah Shaney
Event Location : Sa-Ten 2
Event Name: Holodeck Happy Hour #3
Event Date : 8/3/18
Covers at Event/Turnout : 20-30, the shop filled up, cleared out then filled up again
Items served: Prosecco Special, Happy Hour Specials, Sa-Ten food tastings
Things to know for next time: We had a good turnout for this event, I think that having a monthly recurring event is a good to increase exposure. We had a good number of customers who came in last time for this event, and friends of amber that come in for this specific event. Overall, I think it will be challenging to have music events at our shop until we have sound panels or reconfigure the set up for music.
Flow of Service: Even flow of service
weather: Warm and Sunny
:
Event Location : Sa-Ten 2
Event Name: Holodeck Happy Hour #3
Event Date : 8/3/18
Covers at Event/Turnout : 20-30, the shop filled up, cleared out then filled up again
Items served: Prosecco Special, Happy Hour Specials, Sa-Ten food tastings
Things to know for next time: We had a good turnout for this event, I think that having a monthly recurring event is a good to increase exposure. We had a good number of customers who came in last time for this event, and friends of amber that come in for this specific event. Overall, I think it will be challenging to have music events at our shop until we have sound panels or reconfigure the set up for music.
Flow of Service: Even flow of service
weather: Warm and Sunny
:
Sunday, July 29, 2018
Flow and Jo #3 7.29.18
Written By: Alexandria Subia
Event Location : Canopy
Event Name: Flow and Jo
Event Date : 7.29.18
Covers at Event/Turnout : donation tbd - 3 attendees
Items served: free coffee
Things to know for next time: Later start time
Flow of Service: slow (strange slow start to a Sunday)
weather: sunny but breezy!
:
We changed this flow and jo from 9-10 to 830-930 due to the heat
We have decided we will go back to 9-10 because we had so few attendees. I guess people don't mind the heat!
Class was nice and the weather was a little hot but really lovely because we had a steady breeze going the whole time.
Event Location : Canopy
Event Name: Flow and Jo
Event Date : 7.29.18
Covers at Event/Turnout : donation tbd - 3 attendees
Items served: free coffee
Things to know for next time: Later start time
Flow of Service: slow (strange slow start to a Sunday)
weather: sunny but breezy!
:
We changed this flow and jo from 9-10 to 830-930 due to the heat
We have decided we will go back to 9-10 because we had so few attendees. I guess people don't mind the heat!
Class was nice and the weather was a little hot but really lovely because we had a steady breeze going the whole time.
Wednesday, July 25, 2018
Children's storytime 7.18.18 Sa-Ten 2
Written By: Mel Olstad
Event Location : Sa-Ten 2
Event Name: Children's storytime
Event Date : July 18, 2018
Covers at Event/Turnout : 3 mom's, 3 children (babies)
Items served: No specials
Things to know for next time: I cut Charlie at 10:45 since sales had been slow, so we may not need two people on staff for this event.
Flow of Service: Slow
weather: Hot and Sunny
:
Meg showed up at 10 for the story time event and we had our first few story time patrons arrived at 10:20. She started reading at that time and we had one other family come in at 10:45. We had three mom's and three babies in total come to the event. Only one of them purchased a drink afterwards. I cut Charlie at 10:45 since sales had been slow.
Event Location : Sa-Ten 2
Event Name: Children's storytime
Event Date : July 18, 2018
Covers at Event/Turnout : 3 mom's, 3 children (babies)
Items served: No specials
Things to know for next time: I cut Charlie at 10:45 since sales had been slow, so we may not need two people on staff for this event.
Flow of Service: Slow
weather: Hot and Sunny
:
Meg showed up at 10 for the story time event and we had our first few story time patrons arrived at 10:20. She started reading at that time and we had one other family come in at 10:45. We had three mom's and three babies in total come to the event. Only one of them purchased a drink afterwards. I cut Charlie at 10:45 since sales had been slow.
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